How to write a professional email with attachment

Electronic Signatures Electronic signatures on PDF attachments within your application are not allowed. Documents with signatures e. Filenames Save all document attachments with descriptive filenames of 50 characters or less including spaces. Use unique filenames for all attachments in an application or within a component of a multi-project application.

How to write a professional email with attachment

How to Write a Business Email With Attachments by Tina Amo - Updated September 26, Email is an efficient and faster method of sending business communication when compared to the postal service.

It is also an easier way of exchanging documents. Some things to consider when sending a business email with an attachment are its size, the program used to create the attachment and the possibility of viruses. It is also important to remember the recipient may not be the only one who sees your message.

Use a professional tone that will leave a favorable impression. Write a subject line that adequately reflects the message. Specific subject lines will help employees organize email according to company projects. Compose a message that is concise and easy to read. Employees must sift through large volumes of email messages daily and have little time to read long messages.

Use a legible font, include a lot of white space and employ upper and lower case letters appropriately. Write your message in a tone that is courteous yet professional, and begin and end with professional salutations.

2 Easy Ways to Write Business Emails - wikiHow

Refer to the attachment. Busy employees are often rushed for time and may overlook the attachment if there is no reference to it. Let the recipient know what the attachment contains and what to do with it. Ensure that you have attached the document before sending. Let your reader know what program is needed to open the file.

Consider the amount of time it will take the recipient to download the attachment. Use a file compression program for large files, such as WinZip, or break the file into smaller sections that you can send separately.

In consideration for the busy employee, you may also paste the document in the body of the message. Spelling and grammatical errors appear unprofessional. Also avoid using slang, abbreviations and emoticons in your message.

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These may be well-known terms but they are inappropriate in business messages. Scan your message and attached document for viruses before you send. Include a disclaimer encouraging the reader to scan the attachment for viruses before downloading.

This may protect your company from the possibility of legal action if the recipient receives a virus through your attachment. Warning Do not send chain mails, spam or jokes as attachments.

They are unprofessional and inappropriate. Her articles appear on various well-known websites. Amo holds a Bachelor of Science in business administration with a concentration in information systems.Search the world's information, including webpages, images, videos and more.

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how to write a professional email with attachment

Employers can find candidates, post jobs, search labor market information. If you work for a company, you should use your company email address. But if you use a personal email account — whether you are self-employed or just like using it occasionally for work-related. Please, let us know if you have any question regarding the information provided in the attachment.

how to write a professional email with attachment

Thank you. SAMPLE 2: Communicate That an Email has an Attachment. Dear Sir, Please find attached to this email pictures of the products that are available in the supermarket and the discount prices.

There are five (5) attached JPEG files.

Business Email Etiquette: Maintaining a Professional Image by Lydia Ramsey: The Sideroad